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What
is a Tender ?
"Tender"
means an invitation to offer for an item/items or work. All Public Sector
purchases/Contracts in India, over a certain value has to be publicly
notified through Tender Notices which are advertised through All India
Newspapers, Trade Journals, Departmental Publications and Notice Boards,
and now on Internet. An estimated Rs.300 billions (US$ 6.6 billions) worth
of equipment and services are procured annually through All India Tenders.
Types
Of Tenders
Broadly,
there are four types of Tenders: Limited Tendering, Open Tendering, Single
Tendering and Verbal Tendering
-
Limited
Tendering :
This involves issuing Tender to few selected
tenderers only.
-
Open
Tendering :
This means that the Tender is open to any
supplier who can quote for the materials as per requirements. This
is usually done by publishing the Tender Notice in Newspapers/Trade
journals/Internet and other bulletins.
-
Single
Tendering :
Single Tendering means sending the Tender
to one particular party. Normally, it is either for an item where
there is only one supplier or for an item where the purchaser has
developed confidence in one supplier only and would just like to verify
the current price, delivery etc. Single Tenders are also sent for
items of proprietary nature.
-
Verbal
Tendering :
Where there is hardly
any time to wait for the supplier to quote Verbal
Tendering becomes necessary. This could either be done by telephoning
the supplier or across the table.
A
Tender Notice gives the following details :
-
Type
of Item/Work enquired for.
-
Name
and Address of the Tender Authority
-
The
Tender Enquiry reference Number/Date
-
The
cost and the last date for collection of Bid Document
-
Earnest
Money Deposit – This deposit is refunded to unsuccessful Tenderers
-
Due
Date/Time – The last Date/Time for submission of Tender papers
-
Opening
Date – The date, time and venue of opening of the sealed Tenders in
presence of representatives of Tenderers
-
Pre-qualification
of Tenderers – The criteria/qualifications that will be considered
before issuing Tender Documents to a Tenderer.
-
Estimated
cost of Item/Work – Mentioned in selected Tenders
-
Any
other Instructions/Information
Collection
of Bid Documents/Tender Papers :
Interested parties, to collect / Purchase
the Tender / Bid Documents on payment / free of cost, as the case may
be. Every Tender quotation has to be accompanied by the Tender Documents.
Submission
of Offers :
The Quotation has to be submitted along
with all other Documents as stipulated by the Tender Authority in the
Tender Notice.
Attending
Tender opening :
Representative of the Tenderers
are allowed to attend Tender opening. The activity during Tender opening
is to list down the names and addresses of the Tenderers, note down all
the rates/freight charges/taxes etc. and details of whether - EMD paid,
Tender Document purchased, any Tender quotation is rejected, if so for
what reasons. The comparative statement of all the rates offered and other
terms like freight forwarding, quality assurance, Taxes, identifying the
Lowest (L1, L2, L3) Offers etc. When the Order will be issued and to which
parties/Party.
Periodic
updates and Post-Tender status :
The concerned parties regularly follow up and ensure that the Purchase/Work
Order is issued.
Negotiation
:
If for some reason, the party is not able to comply with the terms
of the Order, an amendment to the Order needs to be issued. The order
may not necessarily be placed on L1 since, various other criteria like
past performance of the party, urgency of the requirement etc. are also
considered before decision is taken. In some cases orders are divided
between two or three parties. At times L2 is asked to work/supply at L1
rates. In these situations, negotiation plays an important role especially
in cases where multiple technology, high value Items/Work are involved.
About
tendertimes.com
tendertimes.com is India's
First Tender Web Daily, focused on Business through All India Tenders.
The Web-Daily offers a structured approach to reach Tenders of user's
choice. Unique features like Tenders Opening Today, Last Day For Collection
of Bid-Documents, Online Bid-Documents, Post-Tender Reports, Global Tenders,
Tender Statistics, Classified Ads, Key Word Search, Advanced Search, Daily
News page and a host of new features and services being added regularly-
makes tendertimes.com the
most comprehensive, interactive portal catering to every service and activity
of Business.
Registration
tendertimes.com can be accessed
by all for free. However there are special services like Daily Customised
E-Zine containing the Day's Tenders of the users' Business interest, and
new sections with highly user-friendly features being added, which are
exclusive to Registered users only. To become a Registered user, go to
our Registration Page and just enter the details and submit. Within 15
minutes tendertimes.com will
confirm your Registration by return mail. The User ID and Password are
sensitive and unique to the user. In case you have misplaced, want to
change or, forgotten the details please write to webmaster@tendertimes.com
for assistance.
Our
Data-Base
tendertimes.com
has a comprehensive database of
1685730
Tenders with over 200 new Tenders posted Daily covering 21 Sectors, 6
broad categories of Items/work, divided into 125 sub-categories, 5 Geographical
zones in addition to All India and, a separate listing of All India Global
Tenders in English translated into French, German, Italian, Spanish and
Portuguese languages.
Locating
a Tender
You can locate your Tenders by using either Pinpoint Search or
Key Word Search.
Pinpoint
Search :
This efficient Search Engine, designed exclusively for users of
tendertimes.com,
filters to Tenders of your interest. Just click on the word Pinpoint in
the Top left side of the Front page-Choose the time period, Location of
Tender Authority, Venue of Tender Opening, Type of Item/work, type of
Tender, Last date for Bid collection/submission and the order in which
you would like the search result to be arranged and then, SUBMIT by clicking
the appropriate button provided at the bottom of the Pinpoint page.
Key
Word Search :
For Items/Work not covered in the listed categories, Key Word
Search will give the desired result. The function is very simple.
Just enter the Key Words in the space provided in the Top Left of the
Front Page and, click the Go button. The Key Word/Words you choose
could be an Item/Work, Name of Location, Name of Tender Authority, etc.
The powerful Search engine will pick up those Tenders which contain the
Key Words in the Text Matter of the Tender Notice.
Disclaimer
:
tendertimes.com
does not reproduce the Tender Notice in detail but, carries all the important
features of the Tender in a standardised format. Users agree that
tendertimes.com
will not be liable for special, consequential or incidental
damages. tendertimes.com
reserves the right to choose the Tenders that are to be posted on its
site.
(More details in Disclaimer page)
Tender
Statistics :
tendertimes.com carries an average of over 200 Tender Notices Daily.
The Notices cover All India Domestic and Global Tenders.
The Tender Statistics is generated Daily, Month to Date, Year to Date,
Monthly, Quarterly and Half-Yearly. These statistical Data gives an insight
into the All India Procurement patterns by Zone, Type of Item/work and
Tender Authority Sector. For using the Statistical Data with Analysis,
Please write to editor@tendertimes.com
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