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| Telephone:
2469-8100 to 8114 |
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FAX: 033-2469 2233/7904/8150 |
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Tender No.:DGM(ES)/169/TE-2125/08 |
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Date:
21.01.2008
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Sub: Quotation for cutting and removal
of grass, jungles, bushes, shrubs and trees from GRSE Ltd
(Main Yard), Kolkata.
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| You
are hereby requested to submit sealed quotation indicating
your lowest rate for the items as per attached schedule
to execute the work detailed hereunder in accordance with
the following terms at GRSE, Main Yard at 43/46, Garden
Reach Road, Kolkata - 700024 :-
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| 1. |
Scope
of work:
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A. |
Cutting
and removal of the total grass, jungles, bushes and shrubs
from all open areasand Docks, Ganges - once in two months
(one cut).
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B. |
(i) |
Unwanted
trees / shrubs / banners etc., removal on the various buildings
– once in two months.
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(ii) |
Unwanted
trees / shrubs / banners etc., removal on and either side
of boundary wall /fencing (four sides) - once in a two months.
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(iii) |
Unwanted
trees / its branches trimming & removal from Main Yard
on demand per occasion / as & when required.
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C. |
Adequate
resource mobilization must be made by the contractor for
the above jobs.
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| 2. |
The
contractor shall arrange for cutting & removal of the
above, hereinafter referred to as “the grass and jungles”
from the GRSE, Main Unit, on as is where is basis, at his
own expenses, arrangements, workmen, transportation, materials,
equipments, cutting tools, safety and personal protective
equipments, safety & risk. Cutting & removal of
grass and jungles from the said area shall be made by the
contractor regularly to meet the above target stated in
scope of work i.e. @ one complete cut at whole GRSE Main
Yard / premises in two months time. Cutting of grass and
jungles etc., shall be carried out strictly as per instructions
of Yard Maintenance Office or any other persons authorized
by DGM (ES).
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| 3. |
Party
should quote their rate on “per cut rate basis”; total there
will be six cuts per year. Order will be issued for one
year; however the same may be considered for renewal further
if the performance of the vendor is found satisfactory.
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| 4. |
Please
mention PF & ESI No obtained in the name of the vendor;
offers of the vendors having these only will be considered
for acceptance.
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The
quotation shall be kept valid for 120 days (one twenty days)
for acceptance from the date of tender opening. No Telegraphic
quotation will be accepted. Price quoted shall be firm &
final without any escalation whatsoever till the actual
completion of work/contract period and inclusive of all
taxes, levies and duties. All rates shall be quoted on the
tender schedule both in figures as well as in words. In
case of any discrepancy found between the rate/amounts quoted
in figures and words, the rate/amounts quoted in words will
be considered for acceptance. GRSE Ltd, reserves the right
to accept or reject any or all the tenders without assigning
any reason thereof.
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| 5. |
Work
has to be carried out in a site along with other agencies
without affecting normal activities of GRSE.
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| 6. |
Inspection
of site, if felt necessary, may be carried out along with
representative of YMS Dept, on any working day against prior
appointment.
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| 7. |
The
contractor will have to arrange for removal of any materials
lying on or around the jungle, grass, bush and shrubs to
facilitate proper cutting. The said materials are
to be kept properly at the same place after cutting and
removal of the cut grass, jungles, bushes and shrubs by
the contractor as far as possible.
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| 8. |
The
offer must be submitted in 2 (Two) separate sealed envelopes
one containing technical, commercial terms, unpriced bid
and payment of earnest money while the other envelope containing
price bid only. The sealed envelopes should be clearly marked
as per contents. Both the sealed envelopes should be put
in another single envelope. The envelope containing technical,
commercial, unpriced bid and earnest money will be opened
first. The price bids will be opened only after the bidder
has complied with all the terms and conditions and if the
offer is technically responsive. The price bid of the bidder
who has not fulfilled the terms and conditions of the tender
and whose offer is not technically responsive may not be
opened and considered at all.
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| 9. |
Contractor
shall have to provide adequate number of workmen and supervisors
to achieve six cuts per year in accordance with scope of
work described in clause no 1 above, with additional manpower
as required for cutting extra growth, especially in the
monsoon season. Contractor has to provide workers on Sundays
and any holidays too and also during any requirement by
YMO / DGM (ES) / their representative, in case of emergency
and should complete the tasks / jobs as assigned in a stipulated
time. Contractor has to remove the waste grass/cutting
material (done by the vendor) within 48 hours after cutting,
from GRSE, Main yard.
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| 10. |
Liquidated
Damages:
If the contractor fails to complete the work within the
stipulated time, the contractor shall be liable to pay GRSE
Liquidated Damages for delay and not by way of penalty,
a sum of ˝ % per week of delay or part thereof, subject
to a maximum of 5 % of the total value of the order.
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| 11. |
Any
stoppage / suspension of the work or delay in cutting /
removal shall be treated as a breach of contract and Garden
Reach Shipbuilders & Engineers Ltd., reserves the right
to deploy such number of labourer to keep the premises of
Main Yard, GRSE, Kolkata, clean and all cost / loss for
such operation will be deducted from the bills of the contractor.
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| 12. |
The
contractor shall have to deposit an Earnest Money Deposit
amounting to Rs. 27,000/- (Rupees Twenty Seven Thousand
only) along with quotation by way of DD / PO drawn on any
Nationalized Bank payable at Kolkata, in favour of
Garden Reach Shipbuilders & Engineers Ltd.. EMD
of un successful bidder will be refunded against submission
of application and original money receipt issued by GRSE
Ltd., Earnest Money Deposit (EMD) of the successful bidder
will be converted into Security Deposit (on demand), which
will remain in the custody of GRSE Ltd., throughout the
period of the contract and will be refunded after satisfactory
completion of the contracted work/period. Earnest
Money Deposit / Security Deposit will not earn any interest.
Security Deposit will be forfeited by GRSE Ltd., in case
the contractor fails to complete the work to the satisfaction
of GRSE Ltd., or in case of violation of any terms and conditions
of contract.
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| 13. |
100%
payment will be made on submission of bill in triplicate
after each cut (once in two months) attaching therewith
job completion certificate issued by Officer Yard Maintenance
indicating satisfactory cutting & removal of grass,
jungles, bushes, shrubs, trees etc., from Main Yard and
thereafter subject to clearance of PF & ESI etc., deposited
for the workmen employed by the contractor against this
contract etc., from authorities, nominated by GRSE.
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| 14. |
Labour:
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The
contractor is required to pay all legal dues to the workmen
engaged by him, as per the laws in force. The relevant acts
which are to be complied with in this connection are contract
labour (Regulation & Abolition) Act 1979, P.F. Act,
1952. Bonus act 1965, ESI Act 1948. WB House Rent Allowance
Act 1974 & Gratuity Act 1972.
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The
minimum wages paid to the contract labour/workmen shall
be in conformity with the Govt.’s direction in this regard.
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In
the event of failure of the contract or to pay to the contract
labour/workmen his legal dues, GRSE will reserves the right
to deduct such due, from the final bill of the contractor
and arrange reimbursement to the concerned labour/workmen.
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| 15. |
No
claim for idle charge due to non-supply of any services
or work fronts by GRSE or extra payment like over time etc
for any other reasons will be entertained.
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| 16. |
No
claim will be entertained due to sudden fluctuations of
rates of labour and materials, freights, taxes and duties
etc. at any stage.
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| 17. |
Tenderers
are advised to inspect and examine the site and its surroundings
means of access to site and nature of work before submitting
the tender. No extra charges/claims subsequent of any misunderstanding
or otherwise shall be allowed.
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| 18. |
Safety:
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| |
a. |
The
contractor shall be entirely responsible for the safety
of his men during working inside the premises of GRSE Ltd.,
43/46, Garden Reach Road, Kolkata 700 024. The contractor
must strictly observe all safety regulations and rules issued
by the company time to time and enforce observance of such
rules and regulations on the part of his employees.
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b. |
The
contractor shall be liable to pay or indemnify GRSE Ltd.,
and to discharge all such amount that will have to be paid
against claims or death of any employee of the contractor
in course of working inside the premises of GRSE Ltd., according
to the provisions of workmen’s compensation act, or any
other rules inforce.
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c. |
The
contractor shall indemnify and keep the employer indemnified
against all damages and loss whatsoever that may be caused
to the property or to the persons of any of its servants
or agents as a result of lapses, omissions and commission
of the contractor or his agent or his employees.
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d. |
The
contractor shall also indemnify and keep the employer indemnified
against any loss or damage which it might suffer or sustain
on account of the contractor’s failure to observe provisions
of the said contract labour act and the rules made there
under. Safety measures such as using safety belts etc are
to be adopted while working overhead. Contractor will be
responsible for any damage caused by them to GRSE property.
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e. |
One
full time responsible and qualified supervisor / representative
has to be posted at site during progress of the work.
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| 19. |
As
per the Official Secret Act 1923 of Ministry of Home Affairs,
Govt. of India, Police Verification Certificate of character
antecedents in respect of all employees of Contractors/Subcontractors
operating in GRSE Ltd., is required to be submitted by the
concerned contractors/subcontract before processing any
gate pass for their employees, failing which gate pass may
not be issued. However all arrangements to obtain gate passes
for the contractor’s workmen, in advance, to be made by
the contractor at his risk.
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| 20. |
All
the contractor’s men including the site in charge will wear
a red color cloth “Arm Band” of 6” in width with name of
the firm written on block letters on it. This arm band is
to be put on the left arm at the time of entry into GRSE
till the time they leave the factory premises.
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| 21. |
During
the pendency of the contract, the contractor will not employ
any Officer of GRSE without GRSE’s written consent, GRSE
reserves the right to terminate the contract in case of
breach of this stipulation.
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| 22. |
Termination:
GRSE reserves the right to cancel this contract and get
the work done through any other agency at the risk, responsibility
and cost of the contractor in case of poor performance,
failure to maintain the time schedule / for said job.
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| 23. |
Dispute:
In the event of any dispute arising out of or in relation
to this contract shall be referred to the sole arbitration
of the Chairman & Managing Director of GRSE Ltd., or
his nominee and the decision of Chairman & Managing
Director of GRSE Ltd, or his nominee, as the case may be,
shall be final and binding on both the parties and provisions
of the Arbitration Act, 1940, shall not apply to such arbitration
proceedings. The enforcement of terms and conditions of
the contract as well as services and / or the cause of action
shall be deemed to have taken place within the jurisdiction
of Alipore Court, 24 Parg. (South) West Bengal, notwithstanding
the residence or place of business of the contractor.
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| 24. |
The
bidder who is not enlisted with GRSE yet, should furnish
the details of similar work executed in last one year, like
Purchase Order No., date, value, completion of certificate,
contact details like name, address, telephone no. of the
person under whose direct jurisdiction the work was executed
of similar work executed in last one year, audited annual
accounts statement of last three years for evaluation of
financial stability, details of infrastructures including
human resources available etc.
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| 25. |
Tender
should be deposited in the tender box kept in the office
of the DGM (ES), GRSE Ltd., 43/46 Garden Reach Road, Kolkata-700
024 by 1400 Hrs on 20.02.2008. Contractor
may be present to witness the tender opening on the said
date & time. In case 20th February’08 declared
a holiday, the tender opening will take place the very next
day at the same time at the same venue.
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| 26. |
GRSE
do not bind them to accept the lowest or any tender or to
assign any reason(s) thereof. In case of requirement, the
said work may be splitted into 2 or 3 Contractors with lowest
arrived tendered rates.
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| 27. |
The
contractor wherever required, should organize to forward
the relevant Bank Guarantee of schedule Bank, preferably
Nationalized Banks., in Banker’s sealed envelop directly
to General Manager (Finance), Corporate Finance, super scribing
the words ‘BANK GUARANTEE’
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| 28. |
The
contractor or his authorized representative shall report
to the Yard Maintenance Officer / authorized person of the
company at 43/46, Garden Reach Road, Kolkata -700024, regularly
on all working days of GRSE (if required, on holidays too)
at 8:30 AM with sufficient number of work men and supervisor
in order to meet the schedule for cutting & removal
of grass / jungle as per said scope of work. Also man power
deputed by the contractor should never be nil through out
the tenure of the contract on every working day of GRSE.
The contractor may be required to remove materials lying
on or around the site to facilitate cutting of grass and
jungles.
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| 29. |
The
contractor shall keep the license obtained by him in accordance
with the provisions of on Contract labour act, valid and
effective and fulfill all provisions of the said Act and
Rules framed there under.
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| 30. |
The
contractor and his employees shall observe the regulations
regarding office timing of GRSE, discipline and safety/security
whilst they are inside the premises of the employer for
the purpose of executing the job under this contract.
|
| 31. |
The
bidder who is not enlisted with GRSE yet, should furnish
the details of similar work executed in last one year, like
Purchase Order No., date, value, completion of certificate,
contact details like name, address, telephone no. of the
person under whose direct jurisdiction the work was executed
of similar work executed in last one year, audited annual
accounts statement of last three years for evaluation of
financial stability, details of infrastructures including
human resources available etc.
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For Garden Reach Shipbuilders & Engineers
Ltd,
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| |
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T.S. Mukherjee |
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Dy. General Manager (ES)
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Price
Bid:
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Sub: Quotation
for cutting and removal of grass, jungles, bushes, shrubs
and trees from GRSE Ltd (Main Yard), Kolkata.
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| Ref:
Tender No.: DGM (ES)/169/TE-2125/08 |
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Date:
21.01.2008
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|
SL.
No. |
Description of work |
Unit |
Amount in
Rs. |
| A) |
Cutting
and removal of the total grass, jungles, bushes and
shrubs from all open areas and Docks, Ganges
- once in a two months (one cut). |
|
|
| B) |
(i)
Unwanted trees / shrubs / banners etc., removal
on the various buildings – once in two months.
(ii) Unwanted trees / shrubs / banners etc., removal
on and either side of boundary wall / fencing (four
sides) - once in a two months.
(iii) Unwanted trees / its branches trimming &
removal from Main Yard as and when required.
All above works as per the terms and conditions required
to be done for GRSE, Main Unit, 43/46, Garden Reach
Road,
Kolkata – 700 024. |
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|
| Total
in figures: Rs |
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Total in words: |
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Signature of contractor with stamp |
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