Open Tender Notice No 16/OT/NTPC-Farakka/Civil-Pkg-I/2008 dated 04.07.2008 in two packet system i.e. (a) Technical bid & (b) Commercial bid.
      

Sealed Tenders in prescribed proforma in Two packet system i.e a) TECHNICAL BID and b) COMMERCIAL BID are invited by RITES LTD as Project Management and Execution agency on behalf of M/s NTPC Ltd from the reputed firms with sufficient experience , Financial capability and working with Railway/ IRCON/MES/CPWD /RITES / other Govt. Organisation or any PSU/State Govt. Deptt for the work of Earthwork in Railway formation including minor bridges, culvert, building works, drains, paved path & service road etc. for Railway siding work for FSTPP, Stage-III, at Farakka, Dist-Murshidabad, W.B. (Package-I)
   

Approximate value of work: Rs 776.64 lakhs, Earnest Money: Rs 15,53,000/-
   

Date of Completion: 10 (ten) months from the date of commencement of work. 
   

Defect Liability Period: 12 (Twelve) months from the date of issue of completion certificate by the Engineer-In-Charge.
   

Eligibility Criteria: The bidder in its own name should have the followings:
   

1. Annual Turnover: The bidder should have achieved a minimum annual financial turnover of Rs 931.97 lakhs in any one of the last five financial year.
   

Notes: I) Weightage of 5% (Compounded annually) shall be given for equating the financial Turnover of the previous years to the current year.
   

II) For considering the Financial year, for example for a work for which the tender is being opened in financial year 2006–2007, the last five financial years shall be 2005–2006, 2004-05,2003-04,2002-03 and 2001-02. For a tender opened on (say) 06.10.06 (F.Y 2006-07) with weightage of 5% compounded annually, the weightages to be applied on the Turn Over of the previous Five Financial Years will be:F.Y 2005-06=1.050; F.Y.2004-05 = 1.103; F.Y. 2003-04=1.158; F.Y.2002-03 =1.216; F.Y. 2001-02 =1.276
The Tenderer should submit the attested copy of Auditor’s report along with balance sheet and Profit and Loss statement for the relevant financial year in which the minimum criteria is met. Provisional audit report or certified statements may not be accepted.
  

If the Audited Balance Sheet for the immediately preceding year is not available in case of tenders opened before 30^th Sept, audited Balance Sheet and other financials of the five financials years immediately preceding the previous year may be adopted for evaluating the credentials of the bidder.
  

The financial turnover should be worked out based on accepted accounting principles. as per accepted norms, turnover includes contract receipts, net sales and recurring nature of incomes.
  

Closing Stocks in whatsoever should not form part of Turnover.
  

2. Work Experience:
   

a) Civil Engineering works Experience 
   

The bidder should have satisfactorily completed in his own name at least one work of any Civil Engineering discipline of minimum value of Rs 582.48 lakh (75% of the estimated cost of work) or two works of minimum value of Rs 388.32 lakh (50% of the estimated value of work) during the last 5 (Five) years prior to the date of submission of the bid. Works completed prior to the cut off date shall not be considered.
   

Notes: I) A Weightage of 5% (Compounded annually) from the date of completion of the work to the submission of the bid) shall be given for equating the works of the previous years to the current year.
   

II) Only such works shall be considered where physical completion of entire work is over or commissioning of work has been done, whichever is earlier.
   

III) The bidder should submit the details of such completed works as per the format Proforma–I enclosed. In support of having completed these works ,the bidder should submit attested copies of the completion certificates from the owner/ client indicating the name of the work, the description of work done by the bidder , value of contract executed by the bidder , date of start , date of completion (Contract & actual) and value of the material supplied by the client . The value of work executed should be inclusive of the value of free supply items.
  

IV) The cut off date shall be calculated from the date of submission /opening of tender for example for a tender which is being opened on 06.10.2006, the cut off date shall be 07.10.2001.
   

b) Construction experience in Key activities /Specified components
  

To qualify for award of contract , each bidder in its name should have in the last five financial years executed in any one Work, the following minimum quantities of work:
  

Note: The bidder should furnish with his bid documentary proof in support of meeting the above requirement.
   

c) General Construction Experience 

The bidder should have experience in Engineering Construction Contracts as a contractor /Sub-Contractor/Management contractor for at least last two financial years.
   

Note:
   

The bidder should furnish with his bid documentary proof in support of meeting the above requirement.
  

3. Solvency Certificate:
   

A solvency certificate of minimum solvency of Rs 310.66 lakh (40% of the estimated cost of the work) as per Proforma-2 from the Nationalized/Scheduled bank is required to be submitted by the bidder.
   

The certificate so produced by the Bidder may be got verified from the issuing Bank.
   

4. Profitability
  

The applicant firm shall be a profit (net) making firm and shall not have made losses in any of the last 2 financial years or any 3 out of last 5 financial years.
   

The bidder should submit attested copies of auditors report along with audited balance sheet and profit and Loss statement for the last five financial years. In case the firm is profit making for the last three financial years continuously, the bidder may submit the above document for last three financials years only.
  

5. Others
  

Even though the bidders may meet the above qualifying criteria, they are subject to be disqualified if they have
  

• Made misleading or false representation in the forms, statements and attachments in proof of the qualification requirements;

• Records of poor performance such as abandoning the work, not properly completing the contract, inordinate delays in completion, litigation history or financial failures etc.

• Their business banned by any Central / State Government Department/ Public Sector Undertakings or enterprises of Central / State Government.

• Not submitted all the supporting documents or not furnished the relevant details as per the prescribed format.

A declaration to the above effect in the form of affidavit on stamp paper of Rs 10/- duly attested by Notary/Magistrate should be submitted as per format given in Proforma 3 enclosed.
   

6.  Documents to be submitted
   

a)  By Bidders other than Joint Ventures
  

i)   Annual Turnover 
  

Attested copies of Auditor's report along with the balance sheet and Profit and Loss Statement for the relevant financial year in which the minimum criteria is met (Refer Notes under Para 1)
  

ii)   Work Experience
     

Civil Engg. work Experience : Proforma 1 with details of 1 or 2 works as the case may be, which satisfy requisite qualification criterion (Refer para 2a)
   

Construction Experience in Key Activities/Specific Components: Documentary proof in support of having met the criterion (Refer para 2b)
  

General Construction Experience:  Documentary proof in support of having met the criterion (Refer Para 2c)
   

iii)    Solvency  Certificate 
  

Proforma 2 (Refer Para 3)
   

iv)    Profitability
  

Attested copies of Auditor's Report along with the balance sheet and Profit and Loss Statement for last 5 or 3 financial years, as the case may be (Refer para 4)
  

v)     Others
   

Proforma 3 (Refer Para 5)
   

7.   Sub-Contractors:  Sub-Contractor's experience and resources will not be taken into account in determining the bidder's compliances with the qualifying criteria.
  

Note: In addition to the all other statutory taxes, "Contractor (Whose tender  will be accepted) may kindly note that 1% (one percent) 'Cess' of the each gross bill of the construction cost will be deducted from your bills towards the 'West Bengal Building & Other Construction Workers Welfare Fund" for the works in West Bengal Territory only.
   

Tender documents can be obtained from RITES Project Office, 56, C.R. Avenue, 2^nd Floor, Kolkata-700 012 on payment of non-refundable fee of Rs. 7,000/- only towards the cost of tender documents in the form of Pay Order/Banker’s Cheque/Demand Draft on any Nationalised/Scheduled Bank situated in Kolkata drawn in favour of ‘RITES Ltd‘ on any working day between 11.00 hrs and 14.00 hrs from 14.07.2008 to 06.08.2008
   

Date of Pre bid Conference: 28.07.2008 at 15.00 Hrs on the above address
   

Date of Submission of Tender:  The above Tender documents shall be received at this office of the above address on 07.08.2008 upto 14.00 hrs. Date of Opening of Technical Bids: From 14.30 hrs on 07.08.2008 in presence of the intending tenderers.
   

Date of Opening of Commercial Bid: Shall be intimated later to the technically successful bidders only.  Joint Ventures are not acceptable. The bid documents are not transferable and shall not be sent by Post/Courier. For other criteria, the tenderers must carefully study the Instructions to Bidders, Technical Specifications and other Terms & Conditions stipulated in the tender documents. Tenderers must give their Fax/ Telegraphic addresses while purchasing the tender documents.

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