Sub :
  

Job contract for "Supplying beneficiated coal on destination through coal beneficiation plant in Ib valley area of MCL to Durgapur Projects Power Station/DPL".
  

INFORMATION TO THE BIDDERS
  

This is a four part bidding system containing :-
  

a)

Earnest Money

- Part-I

b)

Must conditions

-Part-II

c)

Techno-commercial Qualification Bid

-Part-III

d)

Price Bid
 

-Part-IV

The offer will be received and evaluated by DPL from technical and financial point of view so as to make a selection in the best interest of DPL for the work covered under this tender document.
  

Tender document consist of the following :-
  

1.

Earnest Money (Step-I) : The earnest Money of Rs. 68,00,000/- (Sixty eight lakhs) is to be deposited along with tender paper in the form of Bank Draft/Pay Order or Rs. 1,20,00,000/- (Rupees on crore twenty lakhs) in the form of Bank Guarantee in favour of The Durgapur Project Limited payable at Durgapur in a separate sealed cover mentioning Earnest Money for Tender no & date of opening. The Bank Draft/Pay Order/Bank Guarantee should be valid for 6 (six) months (± 7 days) from the date of opening of Step -I. No interest will be payable by The DPL on the above Earnest Money. Earnest money of the unsuccessful tenderer shall be refunded to them after issuance of the work order to the successful bidder. DPL reserves the right of forfeiture of Earnest Money deposit in case the tender after opening of tender withdraws, amends, impairs, derogates or revokes his tender within the validity period or extension thereof.
  

2.

Qualifying requirement (Step-II):-
   

Documents in support of qualifying requirement of tenders as stipulated in the Notice Inviting Tender and further classified as below:-
   

i)

Documents to prove the Experience of at least 1 (One) year in supplying beneficiated coal (from raw coal supplied from MCL Colliery) for a minimum quantity of 50,000 MT (Fifty thousand MT) per month and adequate transporting facilities/capability of making necessary & adequate transporting facility to destination through coal beneficiation plant at Ib Valley to any large Thermal Power Stations. Only tenderers who have Beneficiation Plant at Ib Valley of adequate capacity/spare Capacity of 1,00,000 MT per month or more and suitable siding for loading of washed coal to Railway wagons for onward transportation to destination should only quote. The tenderer should also have adequate transporting facilities or should have the capacity to make such transporting arrangement from the collieries to their washing plant.
  

ii)

Apart from the above, the bidder should have experience of having successfully completed similar works during last seven years ending last day of month previous to the one in which the applications are invited, should be either of the following :
  

a.

Three completed orders for similar type of work, costing not less than Rs. 13,50,00,000.00 for single order.
  

Or

b.

Two completed orders for similar type of work, costing not less than Rs. 16,80,00,000.00 for single order.
  

Or

c.

One completed orders for similar type of work, costing not less than Rs. 27,00,00,000.00 for single order.
  

iii)

Bidders have to submit relevant documents in support of their experience in completion of similar types of jobs and also other requirements such as owner of beneficiation plant of required capacity, transporting facility, Railway Siding for loading of washed coal to wagons etc. along with the offer. The documents in support of the experience should clearly indicate the name and reference of the work, work order /LOA no., value and duration of the work.
  

iv)

The audited balance sheet and profit & loss account for last three financial years, ending 31^st of the previous financial year, shall have to be submitted.
  

v)

The average Annual Financial Turnoverd and Net Worth during the last three (3) years, ending 31^st March of the previous financial year, should be at least Rs.11,00,00,000.00 and Rs. 5 ,50,00,000.00 respectively.
  

vi)

The successful Prime Bidder shall have the total responsibility for satisfactorily carrying out the above job.
  

vii)

Bidders must submit Pan No., Trade Licence, Professional Tax Clearance Certificate, Provident Fund registration Certificate including Code no. DPL reserves the right to reject any tender if any / or all of these certificates have not been submitted or if the certificate from the statutory authorities indicating exemption and / or non / applicability with regard any or all ST, PT, PF Clearance certificate have not been submitted.
 

3.

Minutes of the meeting of the pre-bid discussion to be held on the specific date as per NIT jointly along with tenderers and DPL shall be taken as a part to form the Tender Documents.
  

4.

TECHNO-COMMERCIAL BID (Step-III) :- Commercial terms and conditions and justification of the Techno-commercial offer.
   

5.

PRICE BID (Step-4) :- Price should be quoted as per tender document.
  

6.

MODE OF SUBMISSION OF TENDER :-
  

i)

All separately sealed envelopes / covers in duplicate containing necessary documents shall have to be suitably superscribed as "EMD-Step-I / must conditons - Step-II / Techno-commercial Bid - Step-III/ Price Bid - Step-IV" original / duplicate as the case may be and shall be at reference to the name of the work and Notice Inviting Tender (NIT) No.
  

ii)

All the above 4 (four) nos. sealed envelops (as mentioned in SL. No. 4i) should be kept in a common sealed envelope must be superscribed with reference to the name of the work, Notice Inviting Tender (NIT), Date of opening of the Tender and name of the tender should be dropped in "TENDER BOX" kept in the office of the Genl. Supdt. (Power Plant) at the second floor of G.M. (P.P) Building, DPPS.
 

iii)

Tenders which propose any alteration in the scope of work or in the time allowed for carrying out the work or which contain any deviation whether Technical or Commercial will be liable for rejection. Conditional Tender are also liable to be rejected.
  

iv)

The Tender shall be submitted in person in the manner as mentioned above (SL. No. -4ii), Tenders submitted by post or telegraphic etc. shall not be entertained. The Tenders received after the due date and time of opening are liable to be rejected.
 

v)

All the cost and expenses incidental to the submission of the tender, discussions, conferences if any shall be to the account of the tenderer irrespective of whether the Tender is accepted or not and the owner shall bear no liability whatsoever on such cost and expenses.
  

vi)

The Tender submitted by a Tenderer shall become the property of DPL and DPL shall have no obligation to return the same to the tenderer.
  

7.

OPENING OF THE TENDER :-
  

The last date for purchase of tender paper and the date of opening of tender are as follows :
 

i)

The tenders shall be opened in the presence of representatives of the Tenderers the time and date are set for opening of Tender as specify hereunder or in case any extension has been given thereto on the extended Tender opening date and time notified to all the Tenderers who have purchased the Tender documents. Tenderer's authorized representatives (up to two person) may attend the opening.
  

ii)

The date and time of opening of Step-I and Step-II. Tender is as per NIT. After opening the main cover, the envelope containing EMD shall be opened first and qualifying requirement (Step-II) offer original and duplicate shall be opened if EMD of requisite amount and in proper mode have been submitted by the Tenderer.
  

iii)

Techno-Commercial qualification (Step-III) shall be opened subsequently at a later date whose Part-II. Tenders have been approved and accepted by DPL. The due date and time of opening of Step-III shall be intimated in due time.
  

iv)

The price Bid (Step-IV) of the tender will be opened on at a latter date whose Techno-Commercial qualification / Bid (Step-III) have been approved and accepted by DPL and date of opening of the same will be intimated to the successful tenderer only.
 

8.

EVALUATION OF TENDER :-
  

i)

Issuance of Tender documents will not be construed to mean that such tenderers are automatically considered qualified for the entire Tender process.
 

ii)

The owner reserves the right to itself to accept any Tender or reject any or all Tenders or cancel / withdraw the invitation for Tender without assigning any reason for such decision. Such decision by the owner shall not be subject to question by any Tenderer and the owner shall bear no liability consequent upon such decision and the Tender shall have no claim in this regard against DPL.
  

iii)

Evaluation by DPL shall be based on the information and documentary evidence submitted by the Tenderer in response to the Tender documents. The requirement as stipulated in the tender documents are the minimum and DPL, has the right to request for additional informatin and also reserves its right to reject any tender, if the opinion of DPL the qualification data / documentary evidence submitted by the tenderer is incomplete or tenderer is found not qualified to satisfactorily perform the work. DPL reserve the right to reject any tender if the tenderer is found to be qualified by giving incorrect and false information.
  

iv)

Not withstanding any thing stated above or elsewhere, DPL reserves the right to asses the capability and capacity of the tenderer, should be circumstances warrant such assessment in the overall interest of the DPL.
 

9.

VALIDITY OF TENDER :-
  

i)

The tender submitted should be valid for 6 (six) months from the date of opening of the PRICE BID (Part-IV).
  

10.

CANCELLATION / REJECTION OF TENDER :-
  

i)

Any tender not accompanying the legible requisite papers / documents as stipulated in the tender documents duly authenticated by the Bidder / Authorised Signatory shall summarily be rejected.