I

Commodity

Low Ash Metallurgical Hard Coking Coal of Australian/Chinese origin.

II

Quantity

25,000 MT ±  10%

III

Quality Specification

IV

Price 

V

Delivery

Ex - Stock.

VI

Delivery Period

Delivery of material will be started within 10 days and shall be completed within 30 days form the date of issue of Purchase Order.
   

VII

Payment Terms

Provisional Payment shall be made on receipt of the material at DPL  site for 80% of the cost of the materials, 100% freight and taxes/duties (supported by documents) within 15 (Fifteen) days from submission of the bills to DPL. Bills in triplicate should be submitted together with documents mentioned hereunder. The number & date of the Purchase Order should invariable be quoted in the bills. Bills to be preferred in the name of Addl. Sr. Manager (F&A) and to be submitted to Raw Materials Dept. DPL. Payment will be made on rake-to-rake basis. Following documents should be enclosed with the bills (1) Challan (2) R.R. (3) Certificate of quality analysis carried out by an independent Inspection Agency to be appointed by Seller (4) Seller's test & Guarantee Certificate. Balance 20% payment shall be made within 15 (Fifteen) days of submission of the bills supported by quality Analysis and weighment certificate carried out at DPL's end which shall be issued within one week of the date of receipt of the consignment. However, suitable adjustment whichever required shall be carried out while passing the bills.

VIII

Mode of Despatch

The materials shall be dispatched by Rail from the Port/place of dispatch to DPL - site on freight pre paid basis. The Seller shall be responsible for making of transportation arrangement for timely supply of materials to fulfill the delivery schedule. The freight and other incidental charges relating to transportation, handling, loading etc. and other statutory levies including service tax on freight, if any, shall be borne by the seller. However, unloading at DPL's end shall be done by DPL.

IX

Consignee

Sr. Manager (Technical)/In-Charge of Raw Materials, The Durgapur Project Ltd., DCOP Exchange Yard, Durgapur.

X

Booking of wagons

To be arranged by Seller. Indents to be booked form loading station to DCOP as "N - DCOP/Special".

XI

Quantity Certification

The weighment of the materials shall be done at DPL weigh-bridge and the weight of the quantity thus recorded at DPL weigh-bridge shall be treated as final and binding on both DPL & Seller for the purpose of payment.

XII

Quality Certification 

On receipt of materials, DPL's Agent (i.e. third party Inspection Analyst appointed by DPL) shall collect samples and seller may witness the collection on their own expense. The samples collected and prepared for chemical analysis shall be divided into three parts. First part shall be analyzed by the said Agent. The Representative of the Seller shall collect the second part within 7 (seven) days from the date of drawing of the sample. If the Seller does not collect the sample within stipulated period of 7 (seven) days, DPL shall be at liberty to destroy the sample. Third part shall be jointly sealed and signed by the authorized representative of DPL and the Seller, if present and kept by DPL for a period of 60 Days (from the date of issue of analysis report or the Seller by DPL) and will be referred to the Umpire in case of dispute.
Sampling and analysis carried out at DPL by the Independent Analyst appointed by DPL shall be final and binding on the parties. In case of any dispute the third part shall be analysed in the laboratory of DPL in the presence of representative of the Seller. The cost of the analysis shall be initially paid by DPL, subsequently it will be recovered from the of the Seller in case the Seller loses. In case samples could not be collected form any rake/wagon due to operational reasons, the average test results during the previous 3 supplies will be applicable. If there is no supply as stated above, the supply will be accepted against the seller's test and Guarantee Certificate. DPL shall provide and the supplier should collect the analysis report separately for each consignment for raising of the bills for payment.

XIII

Moisture Adjustment

Total moisture in excess of 8% or fraction pro-rata shall be adjusted on weighment determined by the Inspection Agency. This shall be the net weight for the purpose of Invoicing.

XIV

Penalty

Ash: Rs. 50/- per MT for every increase of 1% or fraction pro-rata above 9.5% up to 11%.

V.M.:  Rs. 35/- per MT for every decrease of 1% or fraction pro-rata below 22% upto 20%.

Sulphur: Rs. 35/- per MT shall be deducted for every increase of 0.1% or fraction pro-rata above 0.70% up to 1%.

Phosphorous:  Rs. 35/- per MT shall be deducted for every increase of 0.01% or fraction pro-rata above 0.02% up to 0.05%.

CSN:  Rs. 35/- per MT shall be deducted for every decrease of 1 Unit or fraction pro-rata below 6.0 up to 5.5.

XV

Documents Required

Following documents are required to be provided along with the tender:
1. Certificate of Origin of the tendered material.
2.  Load-Port Quality analysis Report of the tendered material.
3.  Name of the Vessel thru' which the material brought.
4.  Copy of Bill of Lading of the tendered material.

XVI

E.M.D.

E.M.D. for an amount of Rs. 1.00  Crores (Rupees One Crore) in the form of Pay Order or DD or Bank Guarantee from a Nationalised scheduled Bank at Kolkata/Durgapur, shall be have to be submitted by the bidders along with the Offer, failing which, the 'Price Bid' of the the offer shall not be opened.  The EMD of the successful bidder shall be converted in to Security Deposit and shall be retained by DPL till completion of the deal, and for which, no accretion shall be claimed by the bidder.

XVII

Submission of Tender

Tender should be submitted in 2 (Two) Parts:-
(a) The first part of  Tender should contain the 'Requisite amount of Earnest Money' and it is to be kept in a sealed envelope superscribing Earnest Money against NIT No. GM (COGP)-1/CW/329 Dt. 14.07.2008.
(b) The second part of the tender should contain the "Price Bid" along with all other copies of document as per clause 'XV' of the tender documents and these are to be kept in a separate sealed envelope subscribing 'Price Bid' and NIT No. GM (COGP)-1/CW/329 Dt. 14.07.2008.
(c) Offer should contain of copy of the tender enquiry duly signed in each page as token of acceptance of enquiry terms.

XVIII

Validity

The offer submitted must remain valid, at least, for 90 (ninety) days from the date of opening of the tender.

XIX

Important Dates of Tender

1. Last date of sale of Tender: 07.08.2008

2. Date of Pre- Bid Discussion: 12.08.2008.

3. The Last Date of Submission of tender: To be fixed at Pre-Bid Discussion

4. Date of opening of tender & Time: To be fixed at Pre-Bid Discussion.

Tenders, as stated, to be submitted at the following address with in the specified date.
Addl. Sr. Manager (Commercial), COGP.
The Durgapur Projectes Limited,
Laboratory Building, 1^st Floor, Room No: 33
Durgapur - 713201.

XX

Name & Address of the Tenderor (Address of Registered Office as well as address for correspondences with Telephone Nos., Fax Nos. & E-Mail ID to be provided)