1.

(a) Rate quoted by the contractor in item rate tender in figures and words shall be accurately filled in so that there is no discrepancy in the rates written in figures and words. However, if a discrepancy is found, the rates which correspond with the amount worked out by the contractor shall unless otherwise proved be taken as correct.  If the amount of an item is not worked out by the contractor or it does not correspond with the rates written either in figures or in words then the rates quoted by the contractor in words shall be taken as correct.  Where the rates quoted by the contractor in figures and in words tally but the amount is not worked out correctly, the rates quoted by the contractor will unless otherwise provided be taken as correct and not the amount.

(b) Percentage quoted by the contractor in percentage rate tender shall be accurately filled in figures and words, so that there is no discrepancy. However, if the contractor has worked out the amount of the tender & if any discrepancy is found in the percentage quoted in words & figures, the percentage which corresponds with the amount worked out by the contractor shall, unless otherwise proved, be taken as correct. If the amount of the tender is not worked out by the contractor or it does not correspond with the percentage written either in figures or in words then the percentage quoted by the contractor in words hall be taken as correct. Where the percentage quoted by the contractor in figures & in words tally but the amount is not worked out correctly, the percentage quoted by the contractor will unless otherwise proved, be taken as correct and not the amount.

2.

Rates are to be quoted for all the items of the Schedule of Quantities. If rate is not quoted for any one of the items, the tender is liable to be rejected.

3.

Rates shall be quoted only on the prescribed form of the Schedule of Quantities of the Tender documents issued by this office and each page of all the tender documents including Schedule of Quantities shall be signed under seal of the firm. Any cutting or over-writing in Schedule of Quantities must be initialled. Whitener (i.e. Eraze-Ex) should not be used for any correction. Rates written at places other than those in prescribed form shall not be considered as part of offer.

4.

The Tenderer(s) shall not increase his/their rates in case RITES negotiates for reduction of rates. Such negotiations shall not amount to cancellation or withdrawal of original offer and rates originally quoted will be binding on the tenderer(s).

5.

Time is the essence of contract. In order to complete the work within the schedule time, the tenderer is required to submit a detailed construction Programme for various activities indicating the time required for the same.

6.

Tenderers are advised to inspect the sites and their neighbourhoods and acquaint themselves with actual working and other prevalent conditions. Availability and suitability of local labourers, materials or otherwise should be carefully investigated. Accessibility of sites of work, source of water, soil investigation, campsite, market, banking facilities etc should also be carefully investigated before submitting tender. All such possible factors having likely bearing on rates and progress should be taken into consideration while submitting the tender.  The tenderers will be deemed to have satisfied themselves with these conditions before submission of tender.

7.

The documents relating to credentials for fulfilment of eligibility criteria must be submitted along with the offer.  The tenderers must mention in their offer the names of documents e.g. Certificates, Letters, Returns etc. which establish that they are eligible to participate in tender, failing which their offer may be passed over for want of documentation.  They must produce the original documents, when asked to do so; failing which their offer shall be passed over.

8.

No scribbling is permissible in the tender documents and no special conditions are to be stipulated by the tenderer in the same.  If the tenderer wants to intimate anything of importance, he may do so in a separate covering letter. Such stipulations and conditions shall be deemed to be a part of the contract to such extent only as may be explicitly accepted by RITES and communicated to the successful tenderer. RITES however, reserves the right not to accept any such special stipulations and conditions given by the tenderers and may ask the tenderer to withdraw any or all   such stipulations and conditions before awarding the contract.  In the event of refusal of the tenderer to do so the tender is liable to be rejected.

9.

Canvassing in connection with Tender is strictly prohibited and the Tenders submitted by the Tenderer who resort to canvassing will be liable to rejection.

10.

On acceptance of the tender, the name   of   the   authorised representative(s) of the Contractor who would be responsible for taking instructions from the Engineer-in-Charge shall be communicated to the Engineer-in-Charge.

11.

The rates to be quoted in the Schedule of Quantities should be inclusive of Sales Tax or any other Tax, levies, duties on materials, labour and material on complete works in respect of this contract. RITES will not entertain any claim whatsoever in this respect.

12.

The Contractor must submit latest valid Sales Tax /VAT Clearance Certificate along with the tender.

13.

Under Section 194-C of the Income Tax Act, 1961, deduction of necessary Income Tax will be made from bills for carrying out the work under this Contract.

14.

Under Section 194-C of the Income Tax Act, 1961, deduction of necessary Income Tax will be made from bills for carrying out the work under this Contract.
  

15.

The successful tenderer(s) shall be required to execute an agreement in prescribed proforma with RITES within the stipulated time for carrying out the work as per accepted conditions.

16.

If the office of RITES happens to be closed on the date of receipt of Tender, the Tender will be received and opened on the next working day at the same time and venue without any further notice.

17.

The tenderer(s) shall submit analysis of rates quoted by him/them if called upon to do so.

18.

Should the tenderer(s) finds/find discrepancies, or omissions in the drawings or any of the tender forms or should he be in doubt as to their meaning, he should at once notify the authority inviting tenders who may send a written intimation to all tenderers.   It should be understood that every endeavour has been made to avoid any error which can materially affect the basis of the tender and the successful tenderer shall take upon himself and provide for the risk of any error which may subsequently be discovered and shall make no subsequent claim on account thereof
  

19.

Tender documents submitted with missing pages or schedule item will be disqualified and it will be the Tenderers responsibility to point out any short-comings in documents furnished well before the date of submission for needful action, if any by RITES.
   

20.

If the tenderer(s) deliberately gives/give wrong information in his/their tender, RITES reserves the right to reject such tender at any stage.
   

21.

RITES are getting the work executed on behalf of (Client) Santaldih Thermal Power Station under M/s. WBPDCL hereinafter called the Client and on the land belonging to them. If any loss is sustained by the client by any act of omission or commission of the contractor or his agent, he will make good the same at his own cost. He shall also indemnify against any claims resulting from the negligence or any acts of omission or commission of the contractor or his agent.
   

22.

The Tender is being invited on behalf of Client, hence it may be noted that payment will be made for the work done /supply of materials on receipt of fund from client.
  

23.

RITES is only an agent acting as Consultant on behalf of the Client and Client is the Principal as well as Employer for work.
   

24.

In case any dispute between RITES and Contractor, being RITES merely an agent, client should be made first respondent and should be liable for all monetary losses.
   

25.

RITES is only agent/consultant acting on behalf of the Client/Employer and in case of arbitration the client shall be first respondent.
   

26.

RITES on behalf of client, reserves the right to reject any or all the Tenders and also does not bind itself to accept the lowest tender at its own discretion without assigning any reasons whatsoever.
   

27.

RITES on behalf of client, also reserves the right to accept tender either for full quantity of work or part thereof or divide the works amongst more than one tenderer without assigning any reason for any such action.
 

28.

For the purpose of ascertaining completion period the handing over and taking over of site to/by contractor will be jointly recorded by RITES & contractor, and copy given to both parties.
   

29.

The quantity mentioned in the "Schedule of Quantities” is approximate. RITES reserves the right to vary its quantity of any item or not to operate any item during execution of work/supply without reference to the contractor/supplier and for which no claim will be entertained by RITES.
   

30.

All equipments, tools, plants and machineries etc., as may be required for executing the work in a modern and workman-like manner as per specification shall be arranged by the contractor at his own cost.
   

31.

If any tenderers want to offer any rebate, he should indicate explicitly at the specified column provided at the end of Schedule of Quantities. No cognisance will be given to the offer of rebate on any other place in the tender documents or through a separate letter.
   

32.

Tender documents are not transferable.
   

33.

Earnest money is to be furnished in A/c payee Demand Draft or pay order or Banker's cheque drawn on any Scheduled Bank/Reputed Commercial Bank like ICICI & Axis  at Kolkata in favour of "RITES LTD". Earnest Money in any other forms will not be considered as valid Earnest Money. TENDERS WITHOUT VALID EARNEST MONEY SHALL BE SUMMARILY REJECTED. 
   

34.

Tenders in sealed cover containing all the tender documents must be superscribed with name of the work and Tender No.  Tender will be received in the TENDER BOX specified for the particular tender and will be opened in presence of those bidders or their representatives who choose to be present at the time opening.  Bidder’s representative should submit the authority to represent a particular firm at the time of opening of tender.
   

35.

Tenders for works shall remain open for acceptance for a period of 90 (ninety) days from the date of opening of tenders. Should the Tenderer fail to keep the tender open for acceptance as stated above or if the Tenderer withdraws his tender before the expiry of the said period or makes any modifications in the terms and conditions of the tender then RITES without prejudice to any other right or remedy shall be at liberty to forfeit his Earnest Money.
   

36.

All the work shall conform to the standard specification of I.S., I.R.S. as will be applicable.
   

37.

Delayed tenders/Late tenders/Post tender offers will be rejected.
   

38.

STCC/VAT submitted along with the offer should be attested and should be signed under seal of the firm.  All the papers submitted by the tenderers should be serially page marked.
   

39.

Any request/correspondences, if made by the tenderers regarding increase in rate, reduction in rate/rebate, addition/alteration/deletion of terms & conditions against the original quoted rate, rebate and terms & conditions will not be considered after opening of tender as per schedule date & time.
   

40.

Contractor (s) are required to obtain insurance policies for the work such as Contractor’s All Risk Policy, Workmen Compensation Policy, Plant & Equipment Policy etc., failing which payment will not be made for the work done
   

41.

(i)Tenderer to give consent in a mandate form (enclosed herewith) for receipt of payment through ECS/EFT.
(ii)Tenderer to provide the details of Bank A/c in line with RBI guidelines for the same. These details will include Bank Name, Branch Name & address, Account type, Bank account no. and Bank & Branch code as appearing on MICR cheque issued by bank.
(iii) Tenderer to attach certificate from their bank certifying the correctness of all above mentioned information, as mentioned in para (ii) above.
(iv) In case where ECS/EFT facility is not available, payment will be released through cheque.
   

42.

Tenderer should submit the attested copy of Auditor’s report along with balance sheet and profit and loss statement for the relevant financial year in which the minimum criteria is met. Provisional audit report or certified statements may not be accepted. If the Audited Balance Sheet for the immediately preceding year is not available in case of tenders opened before 30^th Sept, audited Balance Sheet and other financials of the five financials years immediately preceding the previous year may be adopted for evaluating the credentials of the bidder.
   

43.

The bidder should submit the details of such completed works as per the Proforma enclosed.  In support of having completed these works, the firms should submit attested copies of the completion certificates from the owner companies indicating the name of work, the description of work done by the bidder, value of contract executed by the bidder, date of start, date of completion (contractual & actual) and value of the material supplied by the Client.  The value of work executed should be inclusive of the value of free supply items. The tenderer should also enclose attested copy of documentary evidence in support of eligibility criteria as per NIT.
  

44.

The cut off date shall be calculated from the date of submission / opening of tender i.e. for a tender which is being opened on 28.9.2007, the cut off date shall be on 29.9.2002.  The works completed for such tender before 29.9.2002 shall not be considered.
  

45.

The General Conditions of Contract to be read together with Special Conditions of Contract, if any, attached to the tender documents. Whenever there is a discrepancy or variance between the General Conditions of Contract and Special Conditions of Contract, the provision in the Special Conditions of Contract will prevail.
  

46.

Contractor (Whose tender will be accepted) may kindly note that 1% (one percent) 'Cess' of the each gross bill of the construction cost will be deducted from your bills towards the 'West Bengal Building & Other Construction Workers Welfare Fund for the works in West Bengal Territory only.
   

47.

Tenderers may please note that if any documents/certificates, submitted by them along with the tenders, found to be forged, EMD submitted by them may be forfeited and business dealing may be banned with them.

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