EASTERN  RAILWAY
(MALDA DIVISION)

Sealed open tenders are invited in the prescribed form for and on behalf of the President of India from established and experienced contractors who have executed similar nature of work in the past preferably in Railways/Irrigation/CPWD/SEB/MES or any public sector undertaking for the following works:
  

Tender Forms will be available from the offices of the Sr. Divisional Engineer/Cordn./E.Rly., Malda, Principal Chief Engineer, E.Rly., 17, N.S.Road, Kolkata-1 and Asstt. Engineer, E.Rly., Sahibganj on production of Money Receipt [for amount stated above] obtained from Sr.Divisional Cashier, E.Rly. Malda or Chief Cashier, E.Rly. Kolkata or Booking Office, E.Rly. Sahibganj on any working day between 11.00 hours to 16.00 hours w.e.f. 22.07.08 to 05.08.08.
 

The tenderer, who wishes to obtain the prescribed form by Post, should send cost thereof plus a sum of Rs.500/- (Rs. five hundred) by Money Order [drawn in favour of FA & CAO / E.Rly./Kolkata] to the Chief Cashier, E.Rly., Kolkata or Sr.Divisional Cashier, E.Rly., Malda Town or Booking Office at Sahibganj. The prescribed form shall be sent only on receipt of the remittance. However, the Railway takes no responsibility for delay, loss, damage or non-receipt thereof. If any plan/ drawing is attached with the tender form Rs.200/- per plan/ drawing will be levied extra.
 

The tender document will also be available in Websites (www.easternrailway.gov.in) & (www.tendertimes.com) and the same can be downloaded and used as tender document for submitting the offer. This facility is available free of cost. However, the demand draft [drawn in favour of FA & CAO/E.Rly./Kolkata] for the amount equivalent to the cost of each tender document stated above will have to be enclosed while submitting tender, otherwise tender will be summarily rejected.
 

Railway administration will not be responsible for delay / difficulties / inaccessibility of downloading facilities for any reason whatsoever. In case of any discrepancy between the tender documents downloaded from the Internet and the master copy available in the offices mentioned herein above, the later shall prevail and will be binding on the tenderer(s). No claim on this account will be entertained under any circumstances.
 

Sealed tenders will be received upto 14.00 hours on the opening date of tender i.e. on 06.08.08, into prescribed tender box available in the office of the Sr.DEN/C/E.Rly./Malda. However, anybody who wishes to drop / submit their tender before the date of opening, may also submit their sealed envelop in the office of Sr.DEN/C on any working day between 11.00 hours to 16.00 hours from next day to the day of commencement of selling the tender document and will be continued till 05.08.08.Tender will be opened at 15.00 hours on 06.08.08.
 

Besides, one tender box will also be kept in the office of Asstt.Engineer/Sahibganj on 05.08.08 and the tenderers may drop the tender into that box upto 16.00 hours of 05.08.08 and thereafter the box will be closed & sealed at 16.00 hours. The said tender box will be opened on 06.08.08 in the divisional office simultaneously alongwith the tender box kept at DRM office /Malda.
 

In case of last day of tender receiving or opening day is declared as holiday/bandh due to any reason, the tender box will be closed and tender shall be opened at the same time on the subsequent working day thereafter.
 

The tender must be submitted alongwith the prescribed amount of Earnest Money [drawn in favour of FA & CAO/E.Rly./Kolkata] in any acceptable form as mentioned in the tender document. Facility of standing deposit of earnest money [i.e. facility in case of dropping the tender without depositing of earnest money initially alongwith the individual tender] is dispensed herewith for all tenderers. Therefore, the tender received without requisite earnest money alongwith the tender will not be considered valid.
 

The tenderers are also requested to visit the site of work before submitting the tenders to acquaint themselves with the prevailing site conditions, availability of labour, materials, transport facilities etc. and it will be presumed by the Railway that the tenderers have quoted rates considering all the prevailing site conditions.
 

The successful tenderer (s) must have submit a performance guarantee in the form of an irrevocable bank guarantee or any of the form (as per Clause-36.1 of Chapter-V in tender document) for an amount to 5% of the contract value after issue of the letter of acceptance but before signing of the contract agreement and the same should be valid upto the expiry of the maintenance period of contract.
 

Eligibility Criteria:
 

(1)

The stipulation of minimum technical eligibility criteria as given below will be applicable for the tenders costing more than Rupees ten lakhs.
 

a)

The tenderer should have completed in last three financial years (i.e. current year and three previous financial years) at least one similar [i.e. execution of P.Way works in running line for Tender Nos.32/08-09 & 33/08-09, any earth work for Tender No.34/08-09] single work for a minimum value of 35% of advertised tender value of work.
 

b)

Total contract amount received during the last three financial years and in the current financial year should be a minimum of 150% of advertised tender value. The tenderer should submit attested certificate from the employer / client, audited balance sheet duly certified by the Chartered Accountant.
 

i)

Similar nature of work physically completed within the qualifying period i.e. the last 3 financial years and current financial year (even though the work might have commenced before the qualifying period) should only be considered in evaluating the eligibility criteria.
 

ii)

The total value of similar nature of works completed during the qualifying period, and not the payments received within qualifying period alone, should be considered.
 

In case, the final bill of similar nature of works has not been passed and final measurement have not been recorded, the paid amount including statutory deduction is to be considered. If final measurements have been recorded and work has been completed with negative variation, then also the paid amount including statutory deduction is to be considered.
 

However, if final measurements have been recorded and work has been completed with positive variation but variation has not been sanctioned, original agreement value or last sanctioned agreement value whichever is lower should be considered for judging eligibility.
 

iii)

In case of composite works involving combination of different works even separate completed works of required value should be considered while evaluating the eligibility criteria. [Amended (i) to (iii) above in terms of Bd’s letter No.94/CE-I/CT/4 dated New Delhi, 23.11.06].
 

(2)

The following documents should be submitted alongwith the tenders: -
 

a)

List of Personnel, Organization available on hand and proposed to be engaged for the subject work.
 

b)

List of Plant & Machinery available on hand (own) and proposed to be inducted (won and hired to be given separately) for the subject work.
 

c)

List of works completed in the last three financial years giving description of work, organization for whom executed, approximate value of contract at the time of award, date of award and date of scheduled completion of work, date of actual start, actual completion and final value of contract should also be given.
 

d)

List of works on hand indicating description of works, contract value, approximate value of balance work yet to be done and date of award.
 

NOTE:

i)

In case of items (c) and (d) above, supportive documents / certificates from the Organizations with whom they worked / are working should be enclosed.
 

ii)

Certificates from private individuals for whom such works are executed / being executed should not be accepted.
 

The tenderers also requested to visit the Eastern Railway’s the Website, “http://www.easternrailway.gov.in” & “www.tendertimes.com” for the above tender notice.
   

Sr.Divisional Engineer/II

Eastern Railway, Malda

For & on behalf of the President of India

*Tender Notices are also available at Eastern Railway’s website: www.easternrailway.gov.in